Senior Facilities Coordinator

We are looking for a rockstar Facilities Coordinator that will join our Workplace Services team. This individual will take a great deal of pride in ensuring the smooth operation of Spotify’s office. As a part of Global Workplace Services team, you will be in charge of keeping our space tidy, organized, full of what everyone needs and running like a well-oiled machine. 

What you’ll do

  • Oversee all sites in assigned portfolio
  • Prepare and maintain facilities records/reports
  • Assist in developing and administering annual Facilities operating budget
  • Ensure accuracy of vendor invoices, and that all landlords and vendors are paid on time
  • Negotiate all facilities service contracts to maximize cost effectiveness,
  • Manage and oversee all facilities vendors (such as cleaning, repairs and maintenance team) onsite
  • Manage and resolve all Facilities tickets through our Jira system in a timely manner
  • Ensure all site documentation is in place, including O&M, floor plans, and playbooks
  • Manage space planning which includes updating of floor plans and seating plans
  • Coordinate office moves, set up of new offices, and re-shuffling of existing offices
  • Organize and maintain inventory of pantry and office supplies
  • Responsible for fire protection, which includes reviewing of emergency evacuation plan and fire safety induction for all employees
  • Maintain upkeep of the office, including kitchen and pantry
  • Ensure compliance with local health and safety standards and industry codes
  • Manage preventive and emergency maintenance of facility equipment, including but not limited to HVAC, lightings and kitchen appliances
  • Respond to emergencies, facility alarms and system failures through a robust emergency escalation plan
  • Conduct and document regular facilities inspections and audits
  • Manage reception, if required for your location
  • Assist with onsite events set up and tie down
  • Implement best practice processes to increase efficiency
  • Collaborate with cross functional teams such as Security, HR and IT to ensure office needs are met
  • Collaborate with HR and IT to ensure that new hires are set up on their Day 1
  • Be the eyes and ears on the ground for the Global Design and Build team
  • Act as an extension of the global PX team in your local office

Who you are

  • You have at least 3-5 years of experience in a similar role
  • Excellent verbal and written communication and social skills, proficiency in English
  • You are a passionate colleague
  • You have excellent social skills and an ability to remain calm in challenging situations
  • You have good self-management skills and a can-do-attitude

We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and our creators. This is something we value deeply and we encourage everyone to come be a part of changing the way the world listens to music.

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