Executive Assistant

We are looking for an experienced Executive Assistant to provide support to the US Head of Ad Sales for the Ad Sales team at Spotify.

We are looking for an Executive Assistant that will support our ad sales leadership team. You will work with sales leadership to accelerate business results by providing creative, strategic, tactical and organizational sales support for needle-moving initiatives across our top clients. In addition, you will also be responsible for partnering with internal teams for industry events, client engagements, crafting of presentations, providing assistance with meeting preparation, client research, and administrative support to our team. You will serve as a point of contact between top management, team members, and related stakeholders across Spotify.

Your work will impact the way our external brand partners experience the Spotify advertising message.

What you’ll do

  • Schedule work related meetings and events including managing calendars on short notice
  • Handle expense reports and other day to day administration
  • Coordinate extensive business travel logistics with detailed itineraries
  • Coordinate, setup and execution of off-site/team building activities and departmental social events
  • Provide coordination and administrative support to the US Head of Ad Sales based in New York City
  • Prepare presentations and financial analysis used by sales leadership for senior client meetings, team meetings, agency meetings, and industry education. Types of reports include quarterly business reviews, sales forecasting, and tracking, etc.
  • Plan and execute client events, industry conferences, and internal offsites
  • Act as the team’s point person for questions/concerns relating to the cadence of the business, meeting agendas and calendar planning
  • Job includes meeting/calendar organization, booking travel, and processing invoicing and payments

Who you are

  • An executive assistant with at least 3+ years experience reporting to a senior executive
  • Highly organized and efficient with meticulous attention to detail
  • Able to bring a focused and steady sense of administrative and operational expertise while remaining calm under pressure
  • A loyal self starter, forward thinker, and problem solver
  • Able to meet tight deadlines, handle multiple projects and expectations, and maintain a sharp focus while managing competing priorities
  • Accomplished in mastering an ever changing and challenging schedule
  • Proactive and can anticipate needs and/or changes that may occur
  • Able to be a team player and work effectively with other team members & staff
  • A true travel hacker, able to find the best itinerary and logistics options
  • Experienced in working in a fast paced dynamic and international environment
  • Excellent proficiency using Mac programs, Microsoft Office Suite, as well as Google apps and calendar
  • Highly proactive, and able to initiate change in a constructive way
  • You have experience with Salesforce or related CRM, and are comfortable creating and delivering presentations via keynote, Google slides, and PowerPoint,
  • You have a strong quantitative outlook, matching analytical skills, the ability to do non-linear thinking and you know how to identify and implement creative solutions
  • You care about organization, efficiency and clear communication. You also have a strong interest in developing strategic skills in the context of business and technology
  • You are an effective listener and communicator and can operate with a wide degree of creativity and latitude
  • You have advanced Microsoft Excel skills
  • You have a bachelor’s degree, preferably in Advertising, Business, Communications or Marketing
  • You flourish working in a constantly changing, but always-exciting environment

 

We strongly believe that diversity of experience, perspectives, and background will lead to a better workplace for our employees and a better product for our users and our creators. This is something we value deeply and we encourage everyone to come be a part of changing the way the world listens to music.

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