Contract – Part-time Office Coordinator

What you’ll Do 
Oversee office vendors to make sure the scope of work is being maintained 
Procure, stock and organize all office supplies in each supply room 
Perform walk throughs daily to make sure the space is in order 
Open/close repair & maintenance related issues 
Be part of rotation for reception duties 
Coordinate intra office moves 
Oversee the first aid kit refill vendor 
Keep the Fire Safety team up to date 
Frequently assess if the cleaning and pest control is being performed to standards 
Set up new hire desks 
Be the main POC for all food service requests, suggestions and coordination at your location 
Ability to help out at one of the other locations if necessary 
Event coordination set up as necessary 
Consistently engage with Spotifiers 
Develop partnerships with internal partners (IT and Security) 
Be a problem solver and go-getter. 

Who You are 
You have experience in office/facilities operations 
You are innately passionate about the workplace experience 
You are a customer service star – no requests are bothersome to you 
You’re able to walk the space and see areas for improvement 
You have heavy vendor management experience (HVAC, electrical, plumbing, etc) 
You are highly organized. 
You are an expert with Google Suite. 
You are experienced with facilities ticketing systems (JIRA experience preferable) 
You’re an extremely articulate person who can write a professional email at the drop of a hat 
You have a strong attention to detail 
You are a critical thinker and problem solver who anticipates needs 
You are professional, intelligent, considerate and able to interface with all types of people, both in person and by phone in a polished and friendly manner 
You are proactive and motivated with a willingness to identify projects and dive in head first 
You are able to prioritize and multitask – you are able to field a heavy volume of requests at once but never compromise quality 
You use a methodical approach to getting stuff done, but also like to think creatively! 
A team player—no matter how small the task may seem, you complete it with grace and a good attitude! 

We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and our creators. This is something we value deeply and we encourage everyone to come be a part of changing the way the world listens to music.

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